IBC 지출신청시스템사용법 Finance Dept. IRVINE BAPTIST CHURCH 5101 Walnut Ave. Irvine, CA 92604
목차 Table of Contents IBC 지출신청시스템에관하여 About IBC fund request system... 2 로그인하는방법 How to login... 2 1. 브라우저를열고 finance.irvinechurch.com 로갑니다 Open a browser and go to finance.irvinechurch.com... 2 2. finance.irvinechurch.com 홈페이지에서로그인을합니다. Log in from finance.irvinechurch.com homepage.... 3 지출신청서작성법 How to fill out fund request form... 4 지출신청서진행상황 Fund Request Status... 8 지출신청서승인방법 How to approve fund request... 9 스캐너사용법 ( 교회사무실 ) How to us Scanner (IBC Office)... 11 Changes/Revision History... 13 Irvine Baptist Church 1 IBC 지출신청시스템사용법 Rev01.docx
IBC 지출신청시스템에관하여 About IBC fund request system 새로운지출신청시스템은인터넷이연결된컴퓨터이면아무컴퓨터에서사용이가능합니다. New fund request system can be accessed from any computer with internet connection. 교회사무실컴퓨터를사용하시려면다음로그인정보를사용하여로그인하세요. To use office computer. Log into Office computer: User name: OfficeLeaders Password: ibcoffice5 로그인하는방법 How to login 1. 브라우저를열고 finance.irvinechurch.com 로갑니다 Open a browser and go to finance.irvinechurch.com Irvine Baptist Church 2 IBC 지출신청시스템사용법 Rev01.docx
2. finance.irvinechurch.com 홈페이지에서로그인을합니다. Log in from finance.irvinechurch.com homepage. 이메일, 구글이나페북로그인을사용하여로그인합니다. Login using Email, Google or Facebook login. 로그인계정이필요한분은박민수집사에게문의하세요. If you need login account, please ask Ryan Park. Irvine Baptist Church 3 IBC 지출신청시스템사용법 Rev01.docx
지출신청서작성법 How to fill out fund request form 1 2 3 4 5 1. Submit a Request 를누르면새신청서화면이나옵니다. Click on Submit a Request to open a new request page. 2. 지출제목을기입합니다. Title or description of expense. 3. 사역팀을선택합니다. Select ministry team. 사역팀목록에는본인이속한사역팀만나옵니다. 만일필요한사역팀이목록에없으면해당사역팀장을통하여박민수집사에게문의하시기바랍니다. On ministry team list, you will only see the list you are member of. If you need access to other ministry team, please ask team leader to make an access request to Ryan Park. 4. 부서 / 행사와세부사항을선택합니다. Select Department or Event/Category. 5. 사역팀예산과현재진행상황. Ministry teams budget and current status. Irvine Baptist Church 4 IBC 지출신청시스템사용법 Rev01.docx
10 9 6 7 8 9a 9b 11 12 13 14 15 6. 행사시작날짜 Event beginning date ( 특정한행사날짜가없으면빈칸으로두셔도됩니다. You can leave it blank if there is no specific date.) 7. 행사마침날짜 Event end date 8. 지출신청금액 Requesting amount. $ 은사용하지마시고금액 ( 숫자 ) 만기입하세요. 이금액은영수증금액과일치해야합니다. Do not use $ and only enter the number. This amount must match receipt. 9. Pay to the order 수취인 a. 교회신용카드 (AMEX or Shell) 를사용해서지불한경우해당카드를선택하세요. If you used church credit card (AMEX or Shell) to pay, select applicable card. b. 개인이지출한경우 check 받으실분의이름을영문으로기입하세요. 기입한대로 check 가발행됩니다. If individual spent the money, put check recipient s name (in English). Entered name will be used on the check. Irvine Baptist Church 5 IBC 지출신청시스템사용법 Rev01.docx
10. Reference Number 참고번호인보이스번호, 주문번호나영수증번호있을경우에만기입하시면됩니다. Enter Invoice number, Order number or receipt number if one is available for reference. 11. Mail Out 직송인보이스인경우재정부에서직접 payment 를보내시기원하시면체크하세요. Check this box if you finance department to send out the payment directly. 12. 발송주소 Payment Address 직송인경우발송주소를정확히기입해주세요. If you want mail out, please put accurate address information. 13. 상세내용 Detailed information 위의 2. 지출제목외에더상세한내용을기입하시기원하시면여기에기입하세요. If you want to put more detailed information in addition to 2. Title or description of expense. 14. 영수증없음 No Receipt 영수증이없는경우체크하세요. ( 예 : 강사목사사례비, 밀알선교지원비등등 ) Check this box if there is no receipt. (e.g. Fee for guest speaker, Mission group support & etc.) 15. 입력한내용을확인하신후이버튼을누르시기바랍니다. 이버튼을누르면다음화면으로넘어가고수정을할수없습니다. Please check the entries on this page before clicking on this button. When you click on this button, it will move to next page and you CAN NOT edit anymore. Irvine Baptist Church 6 IBC 지출신청시스템사용법 Rev01.docx
16 17 18 19 20 21 16. 영수증없음 No Receipt 17. 지출신청내역 Detail of fund request 여기에있는내역을다시확인하신후영수증첨부하세요. 만일틀린내용이있으면삭제하신후다시시작하여야합니다. Please verify the information again and proceed to attaching receipt. If you found any error, you need to delete this and start over. 18. Browse Browse 버튼을누르고영수증파일을선택합니다. 선택하면파일이름이 Browse 버튼옆에 ( 예 : Adopt-a-Club 20140115.pdf) 나옵니다. Click on Browse button and select a file. When selected, file name (e.g. Adopt-a-Club 20140115.pdf) will appear next to Browse button. Irvine Baptist Church 7 IBC 지출신청시스템사용법 Rev01.docx
19. 영수증첨부 Attach Receipt 영수증파일이름을확인후영수증첨부버튼을누르면영수증이첨부됩니다. After verifying receipt file name, click on Attach Receipt button to attach receipt. 20. 지출청구신청완료 Fund Request Complete 이버튼을누르면지출청구신청이완료되고다음관계자들에게이메일이갑니다. When this button is clicked, request is completed and email will be sent out to following people. 청구인 Requestor 팀장 Team leader 재정팀 Finance Team: 이규배시무안수집사 (Tony Lee) 체크발행인 Check issuer: 이규배시무안수집사 (Tony Lee) 재정팀 Finance Team: 이일권시무안수집사 (Ilkwon Lee) 체크발행인 Check issuer: 한철서리집사 (Joshua Hahn) 위원장 Head of Committee: 박경호담임목사 (Kyung Ho Park) 위원장 Head of Committee: 김준현시무안수집사 (Joon Hyun Kim) 지출신청서진행상황 Fund Request Status 청구서작성 서류대기중 청구서제출 팀장승인 Fill out request Waiting for Receipt Request submitted Team Leader Approval 재정팀승인대기 재정팀승인 체크발행 Waiting for Finance Team s Approval Finance Team s Approval Check issued 지출신청서가진행될때관계자들에게이메일이발송됩니다. 신청자는체크발해이메일을받으시면교회 사무실로오셔서픽업하시면됩니다. When request moves to next state, everyone will get email notification. When you get an email notification that check was issued, you can come to church office to pick up the check. Irvine Baptist Church 8 IBC 지출신청시스템사용법 Rev01.docx
지출신청서승인방법 How to approve fund request 1 2 1. 시스템로그인후 Waiting for My Approval 을누르면현재본인의승인을기다리고있는청구서목록이나옵니다. After logging on to system, click on Waiting for My Approval. Then you can see the list of request waiting for your approval. 2. 자세히보기 를누르면아래화면이나옵니다. When you click on View Detail, screen below will display. 3. 지출신청내역 에서내역과영수증을확인하신후 승인과정 을누릅니다. After verifying information, click on Approval Process. 3 4 Irvine Baptist Church 9 IBC 지출신청시스템사용법 Rev01.docx
4. 승인과정 Approval Process 5 6 7 8 5. 승인과정 화면에서 승인, 거부, 메모 중에서선택합니다. From Approval Process screen, select Approval, Reject or Memo. 승인 Approval: 모든내용과영수증에문제가없으면승인을선택합니다. If you don t see any problem, select Approval 거부 Reject: 문제가있을경우 거부 를선택합니다. 거부 를선택하면 7. 메모란에이유를꼭 기입하여야합니다. You can select Reject if you find any problem. If you select Reject, you must fill out reason on 7. Memo box. 메모 Memo: 신청자에게질문이있을경우 메모 를선택하여질문합니다. 7. 메모란에질문을 기입합니다. If you have any question for requestor, select Memo and enter question in 7. Memo box. 6. 모든서류확인 : 모든서류를확인한후이박스를첵크합니다. Verified All Documents After verifying all documents, click to check this box. 청구액과서류금액확인 : 청구액과서류금액확인후이박스를첵크합니다. Verify Requested Amount and Document Amount After verifying the amounts, click to check this box. 7. Memo : 거부 나 메모 를선택하시면거부이유나질문을여기에기입합니다. When you select Reject or Memo, enter reject reason or question here. 8. 입력 을누르면완료됩니다. 승인 인경우다음단계로진행되고, 거부 인경우청구인이수정하여 다시제출하여야합니다, 메모 인경우질문의답변을받으신후 승인 이나 거부 를선택하여 입력 을누르시면됩니다. When you click on Enter it completes the request. If Approval was selected, it will move to next stage. If Reject was selected, it will go back to requestor, then requestor needs to revise/correct and re-submit. If Memo was selected, after getting your question answered, you need to proceed to Approve or Reject. Irvine Baptist Church 10 IBC 지출신청시스템사용법 Rev01.docx
스캐너사용법 ( 교회사무실 ) How to us Scanner (IBC Office) 교회사무실에비치된스캐너를사용하여영수증을스캔하는방법입니다. How to use scanner in IBC office to scan receipts. 1 2 1. 영수증을스캐너에놓습니다. 위 / 아래방향과앞뒤는상관이없이스캐너가자동으로바로잡습니다. Please the receipt on scanner. Orientation and front and back does not matter. Scanner will automatically adjust. 2. 파란버튼을누르면스캔이시작됩니다. Press Blue button to start scanning. Irvine Baptist Church 11 IBC 지출신청시스템사용법 Rev01.docx
스캔이끝나면다음화면이열립니다. Following page will open when scanning is done 4 3 5 3. 스캔된이미지를확인합니다. Verify the scanned image 4. 원하시면파일이름을변경합니다. If you want you can rename the files. 5. Save 를누르면파일이저장됩니다. Click on Save to save the file. Irvine Baptist Church 12 IBC 지출신청시스템사용법 Rev01.docx
Changes/Revision History Rev Date Author Page(s) Change Description 01 2/10/15 Charles Kim All Initial Release Irvine Baptist Church 13 IBC 지출신청시스템사용법 Rev01.docx